About Maria cathyren Gilber

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About me

A highly competent, motivated and enthusiastic company secretarial, document control-ler and administrative staff with experience of working as part of a team in a busy office environment .Well organized and proactive in providing timely, efficient and accurate administrative support to office managers and work colleagues. Approachable, well pre-sented and able to establish good working relationships with a range of different people.
Possessing a proven ability to generate innovative ideas
and solutions to problems.

Proficiency in MS Excel, MS word and other Microsoft Office.


  • 2018 - 2021
    Korean Cosmetics and skin care by Kim

    Personal Virtual Assitant

  • 2017 - 2018
    Graig Ship Managemnet (Part of V Group)

    Site team Secretary/Administrative Assistant

  • 2016 - 2017
    Navig8 Ship Management

    Document Controller/Secretary

  • 2015 - 2015
    Keppel Subic Shipyard Inc

     Purchasing Assistant

     Handles records and communications emanating or received by the of-fice and ensures that there is no leakage of confidential information to unauthorized persons.

     Ensures that requisition for mailing of correspondence/documents as per request of various sections/departments are properly filled up and approved by concerned department manage

     Preparing Purchase order for Warehouse stocks

     Ensuring Accreditation confidential files of Import and local Supplier

     Receives and dispatches incoming/outgoing communication documents and correspondence from various section/department. Sorts incom-ing/outgoing mails and prepares transmittal list prior to the distribution of the same to concerned persons, sections/departments
     Ensures that the quality procedures are properly implemented in line with the International Organization for Standardization (ISO) and Total Quality Process (TQP).

  • 2013 - 2015
    Keppel Subic Shipyard Inc

    Document Controller (Quality Assurance)

    The Malampaya deep-water gas-to-power project signaled the birth of the natural gas industry in the Philippines. It delivers up to 20% of the country’s electricity requirements using indigenous resources of natural gas, the clean-est-burning hydrocarbon, and reduces the need for imported oil. Phases 2 and 3 have sustained levels of gas production in recent years, helping to maintain national energy security.
    Duties and Responsibilities
     Maintains and manages all important documents for a particular project and assures that it is easily accessible and stored.
    Maintains and examines related files to release blueprints, drawings and engineering

     Documents to manufacturing and other operating departments. Attends basic documentation needs of an organization

     Coordinates all activities related to the Document Control procedure, in-cluding processing technical documents, drawings and documental cor-respondence.

     Prepares and maintains traceability records of all reports.

     Inputs document data into the standard registers/traceability ensuring that the information is accurate and up to date.

     Generates the various document control reports as required.

     Maintains the documents and drawings in the Document Control Centre under safe custody without any damage or deterioration and with easy traceability.

     Maintains updated records of all approved documents and drawings and their distribution clearly.

     Communicate verbally and in writing to answer inquiries and provide in-formation.

  • 2013 - 2013
    Devcon Marine & Offshore Inc. (Subsidiary of Candid Marine Offshore Inc.)

    Administrative Assistant/Secretary

     Handling the claims, such as time sheet and invoices.
     Doing the Payroll for workers and staff.
     Responsible for the company Petty cash
     Implement and maintain office systems.
     Creating and modifying documents using Microsoft Office.
     Handling incoming / outgoing calls, correspondence and filing.
     Communicate verbally and in writing to answer inquiries and provide in-formation.
     Schedule the applicants for Verification of Certification interview from SPEX.
     Schedule all newly hired staff/skilled for HSSE training (Safety Training).
     Updating, processing and filing of all documents.

  • 2010 - 2013
    Hanjin Heavy Industries Corporation Philippines (SHIP BUILDING)

    Administrative assistant

    Working as a part of a team supporting the office manager. Responsible for the day-to day tasks and administrative duties of the office.


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