About Sarah Trinidad

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About me

A creative and adaptable person who has been in the EA/Admin/Procurement Officer field for 5 years. Reliable and passionate with my work.
I worked under the administrative departments of IT, Rental and Medicine Industries. My work consists of :
-Project Management
– Ticketing Management
– Email Management
– Travel Management
–Filling & Document Control
– Budgeting
– Vendor Management
– Procurement Management
– Site Completion
– Government Renewal Certifications
– Inventory Management


  • 2016 - 2019
    CHAMP Cargosystems

    Executive Assistant/Admin Officer

    ➢ Yearly compliance of DOLE Occupational Safety and Health (OSH) by submission of necessary
    documents (Annual Work Accident/Illness, Report of Safety Organization, Annual Medical Report
    ➢ Assisted finance for compliance with PEZA 8105 & 8106 (farm-in and farm-out) and proper
    monitoring of surety bonds
    ➢ Asset management and maintenance of equipment as agreed on Service Level Agreement
    (SLA) with vendor
    ➢ Document control of all Purchase Order and Work Orders released from SAP ERP
    ➢ Transacted with vendors for best and zero-rated price during procurement process
    ➢ Monitored monthly replenishment of office supplies, equipment, pantry supplies
    ➢ Administrative staff management and tasking prioritization to security guards, messenger,
    janitors and nurse
    ➢ Handled facilities management for repair, maintenance, redecoration of office fit-out for
    architectural, plumbing, electrical and mechanical of 2 floors leased at Robinsons Summit Center
    by CHAMP
    ➢ Assisted Managing Director for tasks needed for reporting, analysis and meetings
    ➢ Monitored hotel corporate rates uploaded at SAP Concur for visiting CHAMP
    colleagues from other branches
    ➢ Arranged visa application appointments for outgoing CHAMP PH employees
    ➢ Organized office liquidation process
    ➢ Planned company yearly events (Thanksgiving, Christmas Party, CSR and Trainings)

  • 2020 - 2021
    Savelink Diagnostics

    Part-time Virtual Assistant at Savelink Diagnostics

    ➢ Coordinated schedule request with clients and
    ➢ Lead Generation through social media inquiries
    ➢ Emailed certificates and result to clients

  • 2020 - 2022
    Norman Disney & Young (OAMPI)

    Virtual Executive Assistant

    ➢ Arrange travel details and hotel accommodation of Health Director
    ➢ Monitor price of flights, accommodation and transportation before liquidation of expenses for
    Perth employees
    ➢ Update calendar, inbox, activities and contacts of Directors at Outlook and Deltek
    ➢ Monitor external meetings and follow-up status of submitted opportunities to clients
    ➢ Monitor contracts passed to legal team
    ➢ Liquidation of credit card expenses of Director
    ➢ Help prepare proposals, fee letter and check specifications before submission to clients
    ➢ Generate Group executive and utilization reports
    ➢ Weekly completion of timesheet for Directors

  • 2013 - 2014
    Metrodrug - Megalife science

    Executive Assistant

    ➢ Arranged bidding process, airfare, hotel bookings, and transportation for doctors attending
    yearly Scientific Symposium
    ➢ Improved documentation control for purchase orders, letter of authorization, and invoice billings
    ➢ Monitored prices provided by travel agencies and hotel corporate rates for flight bookings of
    Area Business Managers and Medical Representatives
    ➢ Assisted National Sales Manager, Admin & HR Manager and Group Product Manager for
    daily requests
    ➢ Monitored monthly tour plans submitted by Area Business Managers and Medical
    ➢ Purchased all sponsorship requests by chosen doctors of Mega Lifesciences
    ➢ Arranged all internal and external meetings of Managing Director
    ➢ Helped Managing Director for meeting preparations, presentations, and taking notes for
    minutes of meeting
    ➢ Managed events and budget control of selected venues for Christmas parties, National Sales
    awarding, DBM and RTD

  • 2011 - 2013
    Indra Philippines

    Administrative Officer

    ➢ Created Purchase Requests and Purchase Orders of Admin Department through
    1st implementation of SAP ERP
    ➢ Purchased and negotiated with company’s suppliers for buying necessary office
    supplies and assets
    ➢ Asset Management of equipment (office chairs, tables, workstation) used by clients and
    ➢ Indra employees (Property Accountability Forms, Asset Transfer Forms)
    ➢ Helped creating and implementing hand book for Admin and Procurement’s ISMS
    (Information Security Management System)
    ➢ Monitored payment of invoices to suppliers and contractors of the admin department
    ➢ Arranged messenger’s itinerary for submission of bid documents and proposals
    ➢ Arranged schedule and reservation of meeting rooms of Indra employees
    ➢ Conducted document control needed by Finance and Business Development
    ➢ Department (Contracts, Proposals, Purchase Orders, Purchase Requests, Notice to Proceed)

  • 2010 - 2010
    SM Hotels and Conventions Center

    Project Assistant/Administration Assistant

    ➢ Booked flights and hotel accommodation for employees of the Project development and
    Administrative department of SMHCC
    ➢ Scheduled transportation requests for company employees, executives and guests of SMHCC
    ➢ Arranged Executive Vice President’s internal and external meetings
    ➢ Monitored invoices paid by assisting in document control required of the Request for Check
    ➢ Followed up with consultants, contractors, and project manager’s submission of progress reports
    to be summarized and presented to the Executive Vice President
    ➢ Created and maintained a filling system for project information
    (Contracts, Purchase Requests, Notice to Proceed)


Inbox and Calendar management
Travel Management
Social Media Management (FB & IG)




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