About Sarah Trinidad
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Viewed 55
About me
A creative and adaptable person who has been in the EA/Admin/Procurement Officer field for 5 years. Reliable and passionate with my work.
I worked under the administrative departments of IT, Rental and Medicine Industries. My work consists of :
-Project Management
– Ticketing Management
– Email Management
– Travel Management
–Filling & Document Control
– Budgeting
– Vendor Management
– Procurement Management
– Site Completion
– Government Renewal Certifications
– Inventory Management
Experience
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2016 - 2019
CHAMP Cargosystems
Executive Assistant/Admin Officer
➢ Yearly compliance of DOLE Occupational Safety and Health (OSH) by submission of necessary
documents (Annual Work Accident/Illness, Report of Safety Organization, Annual Medical Report
Form)
➢ Assisted finance for compliance with PEZA 8105 & 8106 (farm-in and farm-out) and proper
monitoring of surety bonds
➢ Asset management and maintenance of equipment as agreed on Service Level Agreement
(SLA) with vendor
➢ Document control of all Purchase Order and Work Orders released from SAP ERP
➢ Transacted with vendors for best and zero-rated price during procurement process
➢ Monitored monthly replenishment of office supplies, equipment, pantry supplies
➢ Administrative staff management and tasking prioritization to security guards, messenger,
janitors and nurse
➢ Handled facilities management for repair, maintenance, redecoration of office fit-out for
architectural, plumbing, electrical and mechanical of 2 floors leased at Robinsons Summit Center
by CHAMP
➢ Assisted Managing Director for tasks needed for reporting, analysis and meetings
➢ Monitored hotel corporate rates uploaded at SAP Concur for visiting CHAMP
colleagues from other branches
➢ Arranged visa application appointments for outgoing CHAMP PH employees
➢ Organized office liquidation process
➢ Planned company yearly events (Thanksgiving, Christmas Party, CSR and Trainings) -
2020 - 2021
Savelink Diagnostics
Part-time Virtual Assistant at Savelink Diagnostics
➢ Coordinated schedule request with clients and
➢ Lead Generation through social media inquiries
➢ Emailed certificates and result to clients -
2020 - 2022
Norman Disney & Young (OAMPI)
Virtual Executive Assistant
➢ Arrange travel details and hotel accommodation of Health Director
➢ Monitor price of flights, accommodation and transportation before liquidation of expenses for
Perth employees
➢ Update calendar, inbox, activities and contacts of Directors at Outlook and Deltek
➢ Monitor external meetings and follow-up status of submitted opportunities to clients
➢ Monitor contracts passed to legal team
➢ Liquidation of credit card expenses of Director
➢ Help prepare proposals, fee letter and check specifications before submission to clients
➢ Generate Group executive and utilization reports
➢ Weekly completion of timesheet for Directors -
2013 - 2014
Metrodrug - Megalife science
Executive Assistant
➢ Arranged bidding process, airfare, hotel bookings, and transportation for doctors attending
yearly Scientific Symposium
➢ Improved documentation control for purchase orders, letter of authorization, and invoice billings
➢ Monitored prices provided by travel agencies and hotel corporate rates for flight bookings of
Area Business Managers and Medical Representatives
➢ Assisted National Sales Manager, Admin & HR Manager and Group Product Manager for
daily requests
➢ Monitored monthly tour plans submitted by Area Business Managers and Medical
representatives
➢ Purchased all sponsorship requests by chosen doctors of Mega Lifesciences
➢ Arranged all internal and external meetings of Managing Director
➢ Helped Managing Director for meeting preparations, presentations, and taking notes for
minutes of meeting
➢ Managed events and budget control of selected venues for Christmas parties, National Sales
awarding, DBM and RTD -
2011 - 2013
Indra Philippines
Administrative Officer
➢ Created Purchase Requests and Purchase Orders of Admin Department through
1st implementation of SAP ERP
➢ Purchased and negotiated with company’s suppliers for buying necessary office
supplies and assets
➢ Asset Management of equipment (office chairs, tables, workstation) used by clients and
➢ Indra employees (Property Accountability Forms, Asset Transfer Forms)
➢ Helped creating and implementing hand book for Admin and Procurement’s ISMS
(Information Security Management System)
➢ Monitored payment of invoices to suppliers and contractors of the admin department
➢ Arranged messenger’s itinerary for submission of bid documents and proposals
➢ Arranged schedule and reservation of meeting rooms of Indra employees
➢ Conducted document control needed by Finance and Business Development
➢ Department (Contracts, Proposals, Purchase Orders, Purchase Requests, Notice to Proceed) -
2010 - 2010
SM Hotels and Conventions Center
Project Assistant/Administration Assistant
➢ Booked flights and hotel accommodation for employees of the Project development and
Administrative department of SMHCC
➢ Scheduled transportation requests for company employees, executives and guests of SMHCC
➢ Arranged Executive Vice President’s internal and external meetings
➢ Monitored invoices paid by assisting in document control required of the Request for Check
Preparations
➢ Followed up with consultants, contractors, and project manager’s submission of progress reports
to be summarized and presented to the Executive Vice President
➢ Created and maintained a filling system for project information
(Contracts, Purchase Requests, Notice to Proceed)